Businesses Need an AI Policy warns HR experts, the HR Depart. With the AI genie firmly out of the bottle, HR experts are urging all employers to draw up an AI policy – and fast!
Peter Jones, Managing Director at Swindon-based HR Dept, said AI has the potential to be a fantastic tool for businesses. But, if used unchecked, it could spell disaster.
At HR Dept, we’re increasingly getting asked about AI. About its role in the workplace and whether businesses should adopt an AI policy, in the same way that they have policies on areas such as parental leave, flexible working, or health and safety,’ said Peter.
It’s out of the box
‘AI isn’t going to go back in the box. So one way or another it will have a relevance. Our advice is to embrace this emerging technology and recognise that it can be a useful resource.’
But Peter warned use of AI was not without danger – hence the need for an AI policy.
‘It’s important to bear in mind that AI – without limits – presents several risks. Not least or which are data protection, accountability, transparency and ethical conduct. Drawing up an AI policy will help mitigate these risks.’
Peter said a policy should be bespoke to each business. But would include common elements, such as details of what training the business owner will offer on how to use AI tools in a responsible fashion. And the risks associated with misuse. It should also cover who within the business has permission to use AI and who doesn’t.
Peter added: ‘A policy should communicate what the expectations are within the business aprops the use of AI. That’s including what is acceptable use and what isn’t. For example, tasks which have a legal or financial consequence and tasks requiring the input of confidential information or personal data are likely to be ruled out.
‘It’s also important to give a clear outline of communication lines for queries with AI. And keeping management informed on what it’s intended use is – before using it! There is a need to maintain oversight.
‘We’re very happy to chat through AI policies with employers and advise on what areas they should cover.’
The HR Dept
The HR Dept Swindon, North Wiltshire and East Cotswolds are HR specialists supporting clients in a range of sectors. They include:
- Manufacturing
- IT and tech and trades
For more information about the HR Dept Swindon, North Wiltshire and East Cotswolds, visit https://www.hrdept.co.uk/swindon-north-wiltshire-east-cotswolds/
Or email Managing Director Peter Jones: peter.jones@hrdept.co.uk – or you can call 01793 683 398.
They work with businesses across Swindon, Chippenham, Hungerford, Marlborough, Calne, Devizes, Burford, Lechlade and Carterton.
